Frequently Asked Questions
Master agreements are contracts negotiated by the Office of the Treasurer (primarily by Blake Reagan) that have the following characteristics:
- No-cost contracts that contain the legal terms and conditions that will govern the transaction (good or service) between the vendor and the University;
- The master agreements themselves do not obligate the University to make purchases;
- Master agreements always allow any University department from any campus/institute/unit to order from the agreement;
- Almost always, these orders are processed by requisitioning a purchase order through the appropriate Purchasing Office (this is the University’s preference) and the purchase orders incorporate the terms and conditions of the respective master agreement.
Note: Sometimes, vendors, such as GE Healthcare and IBM, refuse to enter into a pure master agreement because the vendor wants a short order form processed. These order forms are processed through the normal contract review process. The order forms incorporate the respective master agreement.
Note 2: The term “master agreement” is not a proper noun and some companies or other entities may use the term differently than the University.
The University lists basic information about master agreements online (links provided below).
The University has around 90-100 master agreements and the University System Contract Office continuously works on more master agreements. Currently, the University System Contract Office is focused on master agreements with library vendors (we have over 60 such master agreements currently). Soon, the University System Contract Office will focus on software vendors. However, please send me the name(s) of any vendors that you would like me to approach about entering into master agreements.
No. Master agreements do not change any University fiscal policies. Departments must still comply with all relevant Fiscal Policies regarding purchasing. If a proposed agreement will be $10,000 or more, the transaction (including all associated costs) is subject to the competitive bid process (or, when appropriate, non-competitive justification).
- Note: master agreements should not be confused with framework purchase orders that have been bid through a Purchasing Office.