Contract Administration has negotiated a number of standard templates. The current standard templates are listed below.


The existence of a template does not change any UT policies. Departments must continue to comply with all applicable university policies. In particular, departments MUST still comply with relevant Fiscal Policies regarding purchasing and contracts. If a proposed agreement will be $10,000 or more, the transaction (including all associated costs) is subject to the competitive bid process.

These templates are not exclusive (i.e., just because the University has a “template” with a vendor, departments are not required to use those vendors). Templates are intended to make the contract process more efficient, but do not supersede or otherwise change any applicable state laws or University policies. For more information about the bidding process, visit the Purchasing Office.

As a reminder, only authorized officials may sign contracts. For more information, please contact your campus, unit, or institute contract or business office, or contact the university-wide administration contract office.

The vendors will complete the templates. These templates are posted to give the campus, unit, and institute contract and business offices a resource to reference when reviewing an agreement received from one of these vendors. University contract reviewers may check the form they receive from any of these vendors against the form on this webpage.

The University has negotiated the following templates:

Middle Tennessee

Embassy Suites Murfreesboro Template

Homewood Suites in Nashville Template

Nashville Sheraton Hotel Template

Chattanooga, Knoxville, and East Tennessee

Carter Street Corp. (Chattanooga Convention Center) Template

Club LeConte Template

Courtyard by Marriott Knoxville Cedar Bluff Template

Hampton Inn & Suites Knoxville-Turkey Creek/Farragut Template

Homewood Suites by Hilton Knoxville West at Turkey Creek Template

Knoxville Museum of Art Template

Residence Inn by Marriott Knoxville Cedar Bluff Template

SpringHill Suites by Marriott Knoxville at Turkey Creek Template

TownePlace Suites by Marriott Knoxville Cedar Bluff Template

Square Room Templates:

Square Room

Conference Room

SMG and Knoxville Convention Center Contract Templates:

Knoxville Convention Center Template

Chilhowee Park Template

SMG/University of Tennessee/Sub-licenses