Contract Management Training

Videos for end users/UT departments:

• Setting up vendors:
  • When UT will pay the vendor: please use the PaymentWorks process to add the vendor to UT’s vendor database.
  • When the vendor will pay UT (known as a “receivable” contract) at UTHSC: please contact your campus contract office.
  • When the transaction does not involve money, or is receivable (income to UT) not at UTHSC: click this link and enter data in the form (this form is for use by UT employees only)

• Overview videos
  • Overview of Contract Management System and User Homepage
  • Setting a backup person (for UT employees who serve as a contract approver) 
  • Checking your contract’s workflow status

• Submitting a contract or an amendment:
  • Submit a contract
  • Submit an amendment

• Searching videos
  • Intro to searching
  • Advanced Searching
    • Part 1 
    • Part 2
    • Part 3
  • Exporting Search Results

Files:

• Step-by-step instructions

Videos for Campus Contract Offices:

Debarred vendors:

Searching for debarred vendors (training videos available at the links below):

• State of TN debarred vendor list.
• U.S. Department of Health & Human Services Office of Inspector General Exclusion Database.
• System for Award Management (SAM).
• Consolidating the debarred vendor searches into one PDF.

Links to the applicable webpages:

• State of Tennessee debarred vendor listing
• Office of the Inspector General
• System for Award Management

Amendments

Amendments: best practices

Contract system

• Basic Functions
  • Introduction
  • Overview of inboxes
  • Delegated Decision/Gatekeeper stage
  • Deleting an attachment/document
  • Approval Notes (important info about the approval notes field)
  • Encumbrances/Active PO Contract status

• Searching videos
  • Overview of Searching, the Copy Feature, and Amendments 
  • Advanced Searching
    • Part 1 
    • Part 2
    • Part 3
  • Exporting Search Results
• Legacy (SAP/IRIS) Contract Management System

Files:

• Step-by-step instructions